Submissions

#SOLAR25 Call for Proposals
Present at the 2025 Summit for Online Leadership and Administration (SOLAR) Conference
July 22 - 24, 2025 in Portland, OR

Click here to submit your proposal

Sessions (Duration/Format)

Presentation: 60-minute session featuring one to three presenters who share a cohesive series of ideas followed by a robust discussion with the audience. Presentations are sought which involve multiple organizations, as well as content which may be scaled or optimized by attendees from a wide range of institutions.

Panel: 60-minute session featuring a moderator and two to three panelists from different organizations that can provide insights on a common area of interest. Panelists establish a problem or provide context in the first half of the session and then engage participants in a solutions-focused conversation/Q&A in the latter half.

Shorter Sessions

UPCEA Talk: Quickfire introduction of an idea by a single presenter without audience discussion, and with strict guidelines (presentation can be no longer than 6 minutes and use no more than 6 slides, with font no smaller than 28pt). Up to nine or ten Talks are scheduled in one concurrent session, in sequence, to offer attendees numerous, shallow forays into critical topics. A moderator will offer opening remarks, as well as work with Talks presenters to organize a thoughtful order of topics presented, and to ensure smooth, timed transitions between Talks. 

Roundtable: 25 to 30-minute table-based, small-group, guided discussion about a specific and timely topic, question, or issue. During one, 60-minute concurrent session, multiple Roundtable presenters concurrently share their ideas at one round table each (up to 9 attendees can fit at each table), and promote the sharing of thoughts, solutions, and questions among their respective tables’ attendees. Roundtables are designed to provide space and time to important but particularly nuanced topics which deserve attention, and as such, attendees are free to move between tables. The Roundtable session will have a moderator who will welcome attendees, invite them to find a topic/table of their choice, and watch the time, inviting presenters to host their discussions twice during the hour, to allow attendees to engage with up to two different topics.

Stop & Share: Hosted during one concurrent session in a large room with multiple tables, Stop & Share presenters will each have their own table, as well as a slide template of up to six slides, uploaded to the app and for presentation (on rotation) on their own laptop or tablet, to allow brief, synchronous conversations with attendees stopping in and milling about. Each informal conversation will center around a hot topic, best practice, or technological innovation. 

Timeline
November 13, 2024: Request for Proposals announced
January 10, 2025: Proposals due 
Week of February 17, 2025: Selected proposals notified

By submitting a proposal, all presenters agree to:

Attend a presenter briefing session (tentatively scheduled for April 8, 2025)

Register for the conference by April 15, 2025

Provide electronic versions of presentations, materials/handouts for attendees by June 20, 2025

Adhere to all stated deadlines. In the event the presenter(s) do not meet the event deadlines or are uncommunicative, the conference organizers reserve the right to replace/cancel the session and select an alternate presentation in its place.

Click here to submit your proposal

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